4CUG
California Community College
Colleague User Group

Workshops & Sessions

Joint CHUGADUG at Merced College (08/01/2018 - 08/02/2018)

Ensuring Accuracy
Presenter: Briana Todhunter
Presentation Date: 08/01/2018
Presentation Time: 10:10 AM
Track: CORE/MIS
Abstract: In this session, Southwestern College will share its developed and developing practices between IT and Institutional Research (IR) for improving MIS data accuracy.

https://cccconfer.zoom.us/j/328176345

Ellucian MIS Update
Presenter: Brett Goldman
Presentation Date: 08/01/2018
Presentation Time: 01:10 PM
Track: CORE/MIS
Abstract: Come learn about recent and upcoming Colleague releases regarding MIS.

https://cccconfer.zoom.us/j/6865161429

Budget Self Service User Experience
Presenter: Ken Blaney
Presentation Date: 08/01/2018
Presentation Time: 03:10 PM
Track: CF
Abstract: Learn from Contra Costa Community College District the tips and tricks for moving forward with budget self service. Includes user experience, setting up roles for organizations and users and more.

https://MercedCCD.zoom.us/j/7839615332

Are you ready for 2018 1098-T Reporting? Converting to & Managing Term Payments
Presenter: Jeremy Salazar and Vicki Fontana
Presentation Date: 08/01/2018
Presentation Time: 11:10 AM
Track: CF
Abstract: Alert!! If you are not already processing term payments and balances, now is the time to convert. Delaying will only add to your workload at the end of 2018 to prepare your data for 1098-T box 1 reporting. The YCCD Team will outline the conversion process and step you through the best practices to manage term payments and balances. Maintenance will include archiving, reconciling and sponsor billing.

https://cccconfer.zoom.us/j/355248751

Purchasing 101
Presenter: Vicki Fontana
Presentation Date: 08/01/2018
Presentation Time: 01:10 PM
Track: CF
Abstract: This session was requested by popular demand at the summer 2017 conference. The YCCD team will guide you step by step through the Colleague requisition, purchasing, and vendor management screens.

https://MercedCCD.zoom.us/j/547809497

Cal Grant ISIR Automation
Presenter: Tim Bonnel
Presentation Date: 08/01/2018
Presentation Time: 03:10 PM
Track: FA
Abstract: Wouldnt it be great if your Cal DREAM Act ISIRs were imported automatically? Find out who is doing it and more importantly, find out how your college can stop doing all that manual work.

https://MercedCCD.zoom.us/j/6034110663

CCCCO Grant processing
Presenter: Ruby Nieto
Presentation Date: 08/01/2018
Presentation Time: 10:10 AM
Track: FA
Abstract: Find out about the consolidated Student Success Completion Grant. Can Colleague prorate on a 12-15 unit scale? Ruby Nieto from the Chancellors Office will join us to share the latest on the proposed changes to this grant. Learn what we will need to do in set-up to process this grant.

https://cccconfer.zoom.us/j/326592658

Satisfactory Academic Progress
Presenter: Kristina Godinez
Presentation Date: 08/01/2018
Presentation Time: 11:10 AM
Track: FA
Abstract: Struggling with your SAP process? Come learn how to use rules, reports, and communication management to automate your SAP process. Let Colleague do the work for you!

https://MercedCCD.zoom.us/j/6034110663

Special Populations (SG) Part 2--New Fields
Presenter: Andrea Hall-Cuccia, Nina Eusebio
Presentation Date: 08/01/2018
Presentation Time: 04:10 PM
Track: CORE/MIS
Abstract: Join a discussion about how colleges are populating the new fields.

https://cccconfer.zoom.us/j/547809497

SG Part 1: Existing Fields
Presenter: Nina Eusebio/Andrea Hall-Cuccia
Presentation Date: 08/01/2018
Presentation Time: 03:10 PM
Track: CORE/MIS
Abstract: Learn how to populate the current SG fields.

https://cccconfer.zoom.us/j/547809497

What is New in Human Resources
Presenter: Marilyn Molter
Presentation Date: 08/01/2018
Presentation Time: 11:10 AM
Track: HR
Abstract: In this session, you will get an overview of Colleague HR and Payroll release highlights from the past year, projects in flight and our plans for the future.

https://cccconfer.zoom.us/j/816887596

Ellucian Talent Management Suite
Presenter: Paul Huizenga
Presentation Date: 08/01/2018
Presentation Time: 03:10 PM
Track: HR
Abstract: The Ellucian Talent Management Suite is a comprehensive technology solution that helps institutions manage the complete employee lifecycle—from recruiting through career development. This sophisticated talent management solution, developed by Cornerstone OnDemand, is customized to meet the unique needs of higher education professionals. Join us to learn more.

https://MercedCCD.zoom.us/j/9874332620

Self-Service Time Entry User Experience
Presenter: Ken Blaney
Presentation Date: 08/01/2018
Presentation Time: 10:10 AM
Track: HR
Abstract: Contra Costa Community College District is live on Self-Service Time Entry. we will share our experiences including system requirements, how we rolled it out to our employees and managers, how we use SQL Reporting Services as an integral piece of the process, and future plans.

https://cccconfer.zoom.us/j/992773408

Self-Service Time Entry Employee Migration Proxy
Presenter: Ken Blaney
Presentation Date: 08/01/2018
Presentation Time: 01:10 PM
Track: HR
Abstract: Contra Costa Community College District is now live on Self-Service Time Entry. One area that requires planning and resources is employee migration. Another area that is quite different from Web Time Entry is the approval process and the use of employee proxies. This session will cover both areas and will include discussions on the tools we used to make the transition as smooth as possible.

https://MercedCCD.zoom.us/j/7602111885

Zero Cost Textbook Implementation in WebAdvisor
Presenter: Mark Garcia
Presentation Date: 08/01/2018
Presentation Time: 11:10 AM
Track: Tech
Abstract: This Session will give a basic walk through of how College of the Canyons Implemented the Zero Cost Text books sections and search function in Web Advisor to comply with Senate Bill 1359.

https://MercedCCD.zoom.us/j/5498773556

Customizing Self-Service - Dealing with the Impact of Customizations
Presenter: Aaron Stafford
Presentation Date: 08/01/2018
Presentation Time: 03:10 PM
Track: Tech
Abstract: Customizing WebAdvisor was straighforward, even if it required IT resources to maintain. With the new Self-Service model, the impact of customizing has increased dramatically. Come and see how MSJC has been dealing with the competing interests of making the tool our own, while balancing the costs of even minor changes.

https://MercedCCD.zoom.us/j/5498773556

Ellucian Technical Account Manager (TAM) Program
Presenter: Abel De La Garza
Presentation Date: 08/01/2018
Presentation Time: 01:10 PM
Track: Tech
Abstract: Learn more about Ellucians Technical Account Management (TAM) program, which is Ellucians white glove support offering. The program provides customers with a dedicated technical expert who will provide proactive guidance and support, insight and planning, and assist with technical issues that arise on a day to day basis. The goal of the TAM program is for customers to derive maximum value from your Ellucian software and provide operational assurance.

https://MercedCCD.zoom.us/j/5498773556

What's new with Colleague Student
Presenter: Debbie Smith
Presentation Date: 08/01/2018
Presentation Time: 10:10 AM
Track: ST
Abstract: In this session, we'll share the latest updates on recent Colleague Student deliveries, projects in flight, and future plans on the horizon.

https://cccconfer.zoom.us/j/791236277

Communication Management and Academic Standing
Presenter: Kathleen Schoenecker
Presentation Date: 08/01/2018
Presentation Time: 11:10 AM
Track: ST
Abstract: Come see how Ohlone College uses Colleague Communication Management to streamline notification and tracking of academic standing and BOG fee waiver eligibility. The college recently streamlined its old process to now use rule-based emails that dynamically insert content relevant to a student’s academic standing and BOG eligibility status. The session will provide a brief overview of the basics of Communication Management, as well as a few more advanced features.

https://MercedCCD.zoom.us/j/7602111885

What time is it… 320, Series 1 (Current Model)
Presenter: Brian Orlauski
Presentation Date: 08/01/2018
Presentation Time: 01:10 PM
Track: ST
Abstract: Come learn CCFS 320 Attendance reporting basics from an Admissions and Records perspective: FTES, Contact Hours, Attendance Accounting Procedures, Reporting Timeline, Annualizers and Summer Shift.

https://MercedCCD.zoom.us/j/7602111885

What time is it… 320, Series 2 (Current Model)
Presenter: Brian Orlauski
Presentation Date: 08/01/2018
Presentation Time: 03:10 PM
Track: ST
Abstract: Come learn CCFS 320 Attendance reporting practices from an Information Technology perspective: CA3P Parameters, funding methods, automating the work file, exception reports and Exhibit C.

https://MercedCCD.zoom.us/j/7602111885

Automate your Missing Info Letter
Presenter: Kimberly Pollard
Presentation Date: 08/01/2018
Presentation Time: 01:10 PM
Track: FA
Abstract: Avoid the need to run PCB or PCEX daily to send out Communication Management emails assigned by tracks. Come find out how Mount St. Marys sends e-mails out daily through simple automation.

https://MercedCCD.zoom.us/j/6034110663

Essential Cybersecurity, SSO and Password Reset for Your Campus
Presenter: Gregg Browinski and RJ Dalton
Presentation Date: 08/01/2018
Presentation Time: 10:10 AM
Track: Vendor
Abstract: It is clear that no organization is immune from malicious cyber attacks. Protecting against these while offering usability features like web-based SSO and self-service password reset does not need to bust your budget. Come see the latest features in PortalGuard version

Beyond Imaging: The Next Generation of Paperless
Presenter: Tom O'Rourke
Presentation Date: 08/01/2018
Presentation Time: 11:10 AM
Track: Vendor
Abstract: Beyond Imaging: The Next Generation of Paperless

Transcript Processing Made Easy
Presenter: Kevin Mullen and Tony Mirabelli
Presentation Date: 08/01/2018
Presentation Time: 03:10 PM
Track: Vendor
Abstract: Transcript Processing Made Easy

Reconciling FA Data
Presenter: Traci Veyl
Presentation Date: 08/01/2018
Presentation Time: 11:10 AM
Track: CORE/MIS
Abstract: One of the hardest parts of MIS FA submission is reconciling BOG (now Promise) numbers. Merced College will present their methodology.

https://cccconfer.zoom.us/j/547809497

Self Service Update
Presenter: Kristy Elliott
Presentation Date: 08/01/2018
Presentation Time: 04:10 PM
Track: FA, CF, HR, Tech, ST
Abstract: Colleague Self-Service transforms the constituent experience at your institution from students to faculty and staff. Take this opportunity to learn what has been delivered and the new functionality! From profile information to the graduation application, faculty grading and attendance tracking and everything in between, we will provide you with a high level overview. If you have started implementing Colleague Self-Service but aren’t sure where to go next we will provide some tips as well.

https://MercedCCD.zoom.us/j/5498773556

Self Service Update
Presenter: Kristy Elliott
Presentation Date: 08/01/2018
Presentation Time: 04:10 PM
Track: FA, CF, HR, Tech, ST
Abstract: Colleague Self-Service transforms the constituent experience at your institution from students to faculty and staff. Take this opportunity to learn what has been delivered and the new functionality! From profile information to the graduation application, faculty grading and attendance tracking and everything in between, we will provide you with a high level overview. If you have started implementing Colleague Self-Service but aren’t sure where to go next we will provide some tips as well.

https://MercedCCD.zoom.us/j/5498773556

Self Service Update
Presenter: Kristy Elliott
Presentation Date: 08/01/2018
Presentation Time: 04:10 PM
Track: FA, CF, HR, Tech, ST
Abstract: Colleague Self-Service transforms the constituent experience at your institution from students to faculty and staff. Take this opportunity to learn what has been delivered and the new functionality! From profile information to the graduation application, faculty grading and attendance tracking and everything in between, we will provide you with a high level overview. If you have started implementing Colleague Self-Service but aren’t sure where to go next we will provide some tips as well.

https://MercedCCD.zoom.us/j/5498773556

Self Service Update
Presenter: Kristy Elliott
Presentation Date: 08/01/2018
Presentation Time: 04:10 PM
Track: FA, CF, HR, Tech, ST
Abstract: Colleague Self-Service transforms the constituent experience at your institution from students to faculty and staff. Take this opportunity to learn what has been delivered and the new functionality! From profile information to the graduation application, faculty grading and attendance tracking and everything in between, we will provide you with a high level overview. If you have started implementing Colleague Self-Service but aren’t sure where to go next we will provide some tips as well.

https://MercedCCD.zoom.us/j/5498773556

Self Service Update
Presenter: Kristy Elliott
Presentation Date: 08/01/2018
Presentation Time: 04:10 PM
Track: FA, CF, HR, Tech, ST
Abstract: Colleague Self-Service transforms the constituent experience at your institution from students to faculty and staff. Take this opportunity to learn what has been delivered and the new functionality! From profile information to the graduation application, faculty grading and attendance tracking and everything in between, we will provide you with a high level overview. If you have started implementing Colleague Self-Service but aren’t sure where to go next we will provide some tips as well.

https://MercedCCD.zoom.us/j/5498773556

Taste of the Central Valley Reception
Presenter: Merced College
Presentation Date: 08/01/2018
Presentation Time: 06:00 PM
Track: ALL
Abstract: A reception will be held at Vista Ranch and Cellars, 7326 CA-140, Merced, CA 95340. This sponsored event includes food, wine tasting, and live entertainment. Flyer with full details at http://php.yccd.edu/4cug/files/Summer 2018 - Reception.jpg

Welcome - General Session
Presenter: Aaron Stafford, Shannon Shank, Kristy Elliot
Presentation Date: 08/01/2018
Presentation Time: 09:00 AM
Track: General
Abstract: Opening Session. Ellucian will present "Colleague, Today and Beyond".

Colleague Self-Service and WebAPI Performance Tuning
Presenter: Abel De La Garza
Presentation Date: 08/01/2018
Presentation Time: 10:10 AM
Track: Tech
Abstract: In this session, an Ellucian Technical Account Manager will cover the best practice recommendations for properly tuning Colleague Self-Service and Colleague WebAPI, WebAPI warmup script considerations, and leveraging Google Analytics.

https://cccconfer.zoom.us/j/564229111

Ellucian Ethos Workflow Powered by Ethos
Presenter: Chris Fontenot
Presentation Date: 08/01/2018
Presentation Time: 01:10 PM
Track: Vendor
Abstract: Ellucian Workflow powered by Ethos is the second new enterprise solution to be built on the Ethos Platform. Ellucian Workflow is a cloud-based business process management and workflow solution that empowers you to define and execute business rules outside a single application. The solution is a web-based and leverages Ethos Integration, Identity and the Data Model, Ellucian Workflow to automate process across your institution. The solution is a web-based form designer that has a drag-and-drop interface, allowing you to create robust forms without writing any code and is mobile ready.

Discover how this cloud-based product will allow you to create and manage workflows and business rules across your enterprise.

Ellucian Analytics powered by Ethos – A Game Changer for Higher Education
Presenter: Chris Fontenot
Presentation Date: 08/01/2018
Presentation Time: 04:10 PM
Track: Vendor
Abstract: A SaaS solution built on a single data source across applications, departments, personas all while using the best of the best market ‘tools’. Ellucian Analytics is purpose built for higher education processes and users. It allows for a different way of working with data, provides easy access to related data [views] and dynamically changes planning and decision-making on campuses throughout the higher education industry. No matter who pulls data from where and for what purpose, everyone is drawing from the same pool of information, updated in real time.

What is new with Colleague Finance?
Presenter: Marilyn Molter
Presentation Date: 08/02/2018
Presentation Time: 11:10 AM
Track: CF
Abstract: RESCHEDULED FROM DAY 1! In this session, you will get a checklist of Colleague Finance conference highlights, a quick update of what has happened over the past year, and a look at what Ellucian is working on for the future.

https://cccconfer.zoom.us/j/6865161429

CF Round Table
Presenter: Open Discussion
Presentation Date: 08/02/2018
Presentation Time: 10:10 AM
Track: CF
Abstract: Wrap up Time! Bring your questions and pressing issues, as well as ideas for the next conference. These sessions always are very informative as we share our experiences and information with each other.

FA Roundtable
Presenter: Open Discussion
Presentation Date: 08/02/2018
Presentation Time: 11:10 AM
Track: FA
Abstract: Wrap up time! This session is about sharing information and planning for the next conference. What topics do you what to see or are you willing to present? The FA Track is in desperate need of both a Northern and a Southern track leader - Are you ready to volunteer?

Year Around Pell Grant Processing
Presenter: Chris Cortes
Presentation Date: 08/02/2018
Presentation Time: 09:10 AM
Track: FA
Abstract: Looks like year around Pell Grants are here to stay. Find out how one college is processing summer as both a header and a trailer. Learn our challenges, work-arounds, and tips and tricks. Come share your colleges process and how we can help each other.

https://MercedCCD.zoom.us/j/6034110663

BOG SAP processing
Presenter: Melissa Guess and Linda Detwiler
Presentation Date: 08/02/2018
Presentation Time: 10:10 AM
Track: FA
Abstract: This session will cover how El Camino College utilizes PERC and BILL to manage the loss of fee waiver.  We will cover workflow, communication management, and reports.  Linda Detwiler, Financial Aid User Support Technician, will co-present to provide technical information also.

https://MercedCCD.zoom.us/j/6034110663

MIS Roundtable
Presenter: Open Discussion
Presentation Date: 08/02/2018
Presentation Time: 11:10 AM
Track: CORE/MIS
Abstract: Join us for an open discussion on MIS. Bring your questions and ideas to share.

Common MIS Errors
Presenter: Andrea Hall-Cuccia
Presentation Date: 08/02/2018
Presentation Time: 10:10 AM
Track: CORE/MIS
Abstract: Learn tips for correcting common MIS errors. Bring your questions, maybe someone can help!

https://cccconfer.zoom.us/j/547809497

MIS 101
Presenter: Nina Eusebio
Presentation Date: 08/02/2018
Presentation Time: 09:10 AM
Track: CORE/MIS
Abstract: Introduction to MIS reporting.

https://cccconfer.zoom.us/j/547809497

HR Round Table
Presenter: Open Discussion
Presentation Date: 08/02/2018
Presentation Time: 11:10 AM
Track: HR
Abstract: Wrap up the conference with this question and answer session with your colleagues. Bring your questions and pressing issues. These sessions always are very informative as we share our experiences and information with each other.

Customizing Ellucian Portal
Presenter: Michael Davis
Presentation Date: 08/02/2018
Presentation Time: 10:10 AM
Track: Tech
Abstract: SORRY - This session has been canceled

Using Colleague Web API from .NET, An Easy Approach to Custom Development
Presenter: Matthew Cervantes
Presentation Date: 08/02/2018
Presentation Time: 09:10 AM
Track: Tech
Abstract: The Colleague Web API is quickly becoming the backbone of all new products released by Ellucian for Colleague customers. Because of this, it’s very natural to consider using it for your own in-house development efforts. If you are using .NET technologies, it can be even easier than you think. In this session we will discuss how to use Ellucian's delivered .NET libraries to streamline any .NET development that uses the Web API. We will also discuss a simple methodology for code maintenance amidst Ellucian's aggressive quarterly release cycle.

https://cccconfer.zoom.us/j/564229111

Tech Round Table
Presenter: Open Discussion
Presentation Date: 08/02/2018
Presentation Time: 11:10 AM
Track: Tech
Abstract:

SARS Community Group Discussion Part 1
Presenter: Jeanette Martin/Renee Sicard
Presentation Date: 08/02/2018
Presentation Time: 09:10 AM
Track: ST
Abstract: Merced College and Napa Valley College would like to invite you to join peers to discuss experiences, share ideas and get feedback about how other colleges are leveraging SARS in their institutions. We encourage participants to email specific questions, comments or best practices to us ahead of time. Contact Renee Sicard @ rsicard@napavalley.edu or Jeanette Martin @ martin.j@mccd.edu with inquires or for more information. Time permitting, we will preview the new SARS Community Forum being developed by Merced College. Come join the conversation!

https://MercedCCD.zoom.us/j/7602111885

ST Roundtable
Presenter: Open Discussion
Presentation Date: 08/02/2018
Presentation Time: 11:10 AM
Track: ST
Abstract: Wrap up the day with this popular session where users share whatever is on their mind in an informal, round-table format.

SARS Community Group Discussion Continued Part 2
Presenter: Jeanette Martin/Renee Sicard
Presentation Date: 08/02/2018
Presentation Time: 10:10 AM
Track: ST
Abstract: This session is intended to be a continuation of Part 1; not a repeat. We will continue to discuss other SARS products and how other colleges are leveraging SARS in their institutions. We will wrap up this session with a demo of the new SARS Community Forum hosted by Merced College for participant feedback. This tool is being designed to give the SARS community a collaborative space to ask questions, share knowledge and get feedback on all things SARS. Come join the conversation!

https://MercedCCD.zoom.us/j/7602111885

Informer Solutions
Presenter: Pam Barker
Presentation Date: 08/02/2018
Presentation Time: 09:10 AM
Track: Vendor
Abstract: Informer 5: Modern Data Exploration and Analytics for Ellucian Software

Vendor and Encumbrance Management
Presenter: Vicki Fontana
Presentation Date: 08/02/2018
Presentation Time: 09:10 AM
Track: CF
Abstract: https://cccconfer.zoom.us/j/6865161429

5 (or more) in 50
Presenter: Ken Blaney
Presentation Date: 08/02/2018
Presentation Time: 10:10 AM
Track: HR
Abstract: Five-plus topics in 50 minutes. This session provides introductory information on a variety of topics including Copying an Enrollment Period in Benefit Enrollment Online, Setting Up Taxable Benefits and Limits, how to activate the CSV file in CALC, W-2 and 1095-C Admin View in Self-Service and Performance Reviews (Lite). As time permits we will also discuss recent CalPERS and CalSTRS changes and concerns (and continue the discussion in the next hour).

https://MercedCCD.zoom.us/j/9874332620

Travel and Expense
Presenter: Paul Huizenga
Presentation Date: 08/02/2018
Presentation Time: 09:10 AM
Track: CF, HR
Abstract: Come learn more about Ellucian® Travel and Expense Management powered by Chrome River. Ellucian TEM helps you establish appropriate travel and expense policies, encumber travel funds, authorize expenditures, process reimbursements, electronically store supporting attachments, and manage approvals—all from an easy-to-use SaaS solution that is flexible and configured according to institutions’ defined processes. Designed with responsive design technology, Ellucian TEM can be accessed from any device, including the ability to upload receipts directly from a mobile device.

https://cccconfer.zoom.us/j/6865161429

Travel and Expense
Presenter: Paul Huizenga
Presentation Date: 08/02/2018
Presentation Time: 09:10 AM
Track: CF, HR
Abstract: Come learn more about Ellucian® Travel and Expense Management powered by Chrome River. Ellucian TEM helps you establish appropriate travel and expense policies, encumber travel funds, authorize expenditures, process reimbursements, electronically store supporting attachments, and manage approvals—all from an easy-to-use SaaS solution that is flexible and configured according to institutions’ defined processes. Designed with responsive design technology, Ellucian TEM can be accessed from any device, including the ability to upload receipts directly from a mobile device.

https://cccconfer.zoom.us/j/6865161429

eLumen
Presenter: Mitchell Shively and Matt Coombs
Presentation Date: 08/02/2018
Presentation Time: 10:10 AM
Track: Vendor
Abstract: Learn how colleges are using eLumen's curriculum, assessment, and student pathways modules to create an intentionally-designed academic success model—including seamless integration with Colleague and other SIS's and LMS's